Human Resources Executive Assistant Job at Comerica Bank
Executive Assistant II
The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals for BE2 and below. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department.
Position Responsibilities
Administrative Duties
- Manages calendars, schedules meetings, and coordinates events/meetings for the department on the behalf of managers and team.
- Screens incoming phone calls, often intercepting and resolving issues prior to reaching managers.
- Books travel and completes expense reports for managers and team.
- Interacts with other administrative staff, senior managers, clients, customers, and/or visitors and communicates on management's behalf as required.
- Develops meeting materials (e.g. creates documents and presentations, gathers agenda items) and acts as a meeting scribe as needed.
- Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision.
- Leads projects that are small in scope.
- Participates in projects that are broad in scope.
Department Management
- Maintains department budget and completes special projects as needed.
Informs management of pending issues and items that have been handled on their behalf. - Manages department data and runs reports, such as key performance metrics, compliance, and training.
- Organizes department programs and events (recognition events).
Qualifications
- High School/GED
- 4 years of experience as an Executive Assistant
8:00am - 5:00pm Monday - Friday. This position offers a hybrid work model that includes onsite and remote days as determined by the manager.
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